Privacy Notice

Adesoji Fagade, practising as Adesoji Fagade Solicitor, is the controller of personal information processed by this practice. This notice explains how I handle personal information relating to enquiries, clients, people involved in client matters, business contacts and website visitors.

For privacy enquiries or requests, contact info@adesojifagadesolicitors.com or write to Adesoji Fagade Solicitor, 107–111 Fleet Street, London EC4A 2AB.

Depending on the enquiry or instruction, I may collect your name, address, email, telephone number, business details, role and correspondence; identity and verification information; information about instructions, agreements, transactions and other parties; billing and payment records; and information relating to complaints or legal rights.

Where relevant and necessary, matter documents may contain sensitive information, including health, ethnicity or religious information, or information about criminal allegations or convictions. Please avoid sending information that is unnecessary for your enquiry or matter.

Website hosting and security services may process technical information such as IP addresses, browser details, access times and security logs.

I may receive information directly from you, from someone authorised to act for you, or from clients, counterparties, their advisers, professional contacts, public registers and other legitimate sources. Identity or compliance providers may supply information where relevant checks are required. Where information is obtained indirectly, privacy information will be provided as required by law, subject to applicable exemptions, including those protecting legal professional privilege and confidentiality.

I use personal information to respond to enquiries, assess whether I can accept an instruction, check conflicts, deliver agreed services, communicate about matters, administer fees and records, comply with applicable obligations and address complaints or legal claims.

Contract

Where processing is necessary to enter into or perform an engagement with you as an individual client.

Legal obligation

Where processing is necessary to comply with applicable legal duties, including tax and anti-money laundering requirements where these apply.

Legitimate interests

Where processing is necessary to assess enquiries, deliver services to organisational clients, check conflicts, administer and secure the practice, prevent fraud, meet professional responsibilities or establish, exercise or defend legal rights. I consider your rights and interests before relying on this basis.

Consent

Where I ask you to agree to an optional use, such as a marketing subscription or a website technology requiring consent. You can withdraw consent at any time without affecting earlier lawful processing.

If identity, instruction or other necessary information is not provided, I may be unable to accept or continue an instruction. I will explain any relevant requirement.

In addition to an Article 6 lawful basis, sensitive information is processed only where an applicable UK GDPR condition is met. This may include processing necessary to establish, exercise or defend legal claims under Article 9(2)(f), or another condition identified for the particular purpose.

Criminal offence information is processed only where permitted by Article 10 and applicable UK law. Where appropriate, this includes the legal claims condition in paragraph 33 of Schedule 1 to the Data Protection Act 2018, covering obtaining legal advice and establishing, exercising or defending legal rights. Additional safeguards and documentation are maintained where required. A different condition will be identified where the legal claims condition does not apply.

Where necessary and lawful, information may be shared with technology providers supporting email, hosting, document storage and security; identity or compliance providers; accountants and other professional advisers; other lawyers, experts or service providers involved in a matter; counterparties or their advisers where needed to carry out your instructions; and regulators, authorities or other bodies where disclosure is required or permitted by law.

Sharing is limited to what is appropriate for the purpose and remains subject to professional confidentiality and applicable law. Providers acting as processors must operate under appropriate data protection terms. I do not sell personal information. Your information is not automatically shared with any separate consultancy, verification or media business associated with me.

I retain information only for as long as reasonably necessary for its purpose, taking account of legal and professional obligations, applicable limitation periods, complaints, potential claims and the nature of the matter.

Standard periods

Client matter files

Normally six years after the matter closes, with longer retention where justified by the matter or applicable legal requirements.

Enquiries that do not lead to an instruction

Normally 12 months after the last substantive contact. Limited information may be retained longer where necessary for conflict checks or legal claims.

Complaint records

Normally six years after final resolution, unless a continuing issue requires longer retention.

Accounting and statutory compliance records

For the applicable statutory period.

Website technical and security logs

[insert the provider-specific period or clear retention criteria after confirmation]

When retention is no longer justified, information is securely deleted or anonymised. Backup copies are removed through the applicable backup cycle.

I use appropriate technical and organisational measures to protect personal information against unauthorised access, loss and misuse. Access is restricted to those who need it for an authorised purpose. No transmission or storage method is entirely risk-free. Please contact me before sending particularly sensitive material so that an appropriate method can be agreed.

Depending on the circumstances, you may request access to your information, correction of inaccuracies, erasure, restriction of processing or portability. You may object to processing based on legitimate interests and can object at any time to processing for direct marketing. Where processing relies on consent, you can withdraw it.

These rights are subject to legal conditions and exemptions, including those protecting legal professional privilege, other people’s rights and records needed for legal obligations or claims.

Please send requests to info@adesojifagadesolicitors.com. I may need to verify your identity. I will normally respond within one month, subject to any lawful extension or other applicable adjustment, which I will explain. Requests are normally free of charge.

If optional marketing communications are introduced, I will explain how information is used and provide an appropriate way to decline or unsubscribe. Client service communications are separate from marketing.

If you are concerned about how I use your information, please contact me using the details above. I will consider your concerns and seek to resolve them. This does not affect your right to complain to the Information Commissioner’s Office.

Website

https://ico.org.uk/make-a-complaint/

Telephone

0303 123 1113

Post

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF